AAJA National Officer Elections

Every year, AAJA holds membership-wide elections for national officers. The elections are staggered to ensure continuity on the Board of Directors. In odd years, the positions eligible for elections are Senior Vice President, Vice President of Journalism Programs and Vice President of Communications. In even years, the positions eligible for elections are President, Vice President of Civic Engagement and Vice President of Finance.

The national officers are members of the AAJA Board of Directors. In addition to the six national officers, the Board of Directors is composed of five elected board members who are members of the AAJA Advisory Board: 2 board members representing small chapters (less than 50 full members) and/or medium chapters (50-99 full members), 1 board member representing a large chapter (100 or more full members), and 2 members elected at-large by and from the Advisory Board. These five members’ terms are also staggered to ensure continuity on the Board of Directors. 

AAJA’s elections will be rooted in the following core principles: dedication to AAJA’s mission, transparency, respect, empathy, open and constructive debate, and the pursuit of organizational and financial stability of AAJA as a nonprofit. 

AAJA 2021 Elections: Timeline and Candidates 

Each year, the timeline for national officer elections is determined by the Election Officer and the Executive Director. AAJA’s national officer elections run for six weeks and take place in conjunction with the summer convention. The Board of Directors, in conjunction with the Executive Director, shall establish the procedure and the time frame for elections, per AAJA’s bylaws.  

The 2021 election for 2022-2023 officers schedule is as follows: 

    • Friday July 16 – Nomination period starts, 10 a.m. ET
    • Monday, July 26 – Nomination period ends, 8 p.m. ET
    • Wednesday, August 6 – Announcement of candidates & voting begins
    • Saturday, August 14 – Candidate forum hosted by AAJA HQ, Time TBD (details forthcoming)
    • Wednesday, August 25 – Voter eligibility deadline (must activate or renew membership by this date), 8 p.m. ET
    • Thursday, August 26 – Accept ballots until/voting ends, 8 p.m. ET
    • Saturday, August 28 – Results announced 

Nominations

The nomination period is currently OPEN for officers who serve for the 2022-2023 term. Candidates for national office can be nominated by any full member in good standing. Candidates must also be full members in good standing. All candidates must agree to and abide by the AAJA Code of Conduct.

Please use the following form to submit your nominations.

In 2021, AAJA will be electing a Senior Vice President, a Vice President of Journalism Programs and a Vice President of Communications. 

  • Senior Vice President 2022-2023

The senior vice president shall oversee directors of platforms and affinity groups, to ensure direct representation of members. The senior vice president’s duties include identifying and pursuing opportunities for chapter development. The senior vice president serves as acting president in the event the president is unable to fulfill his or her duties.

  • Vice President of Communications (Secretary) 2022-2023

The vice president of communications, otherwise known as secretary, shall keep, or cause to be kept, a book of minutes at the principal office or such other place as the board of directors may order, of all meetings of the directors and membership. Minutes shall include time and place of the meeting; whether regular or special, and if special, how authorized; the type of notice given; the name of those present at the directors meetings; the number of members present; and the proceedings of the meeting.

The vice president of communications shall give, or cause to be given, notice of all the meetings of the membership and of the board of directors required by the By-laws or by law. S/he shall keep the seal of the corporation in safe custody, and shall have such other powers and perform other duties as may be prescribed by the Board of Directors or by the By-laws. The holder of this office shall be a member of the corporation’s Board of Directors.

  • Vice President of Journalism Programs 2022-2023

The vice president of journalism programs shall be dedicated to fulfilling the following two tenets of AAJA’s mission, as well as making sure AAJA’s professional training and support stays ahead of industry changes:

To provide a means of association and support among Asian American and Pacific Islander (AAPI) journalists, and to advance AAPI journalists as news managers and media executives.

To provide encouragement, information, advice and scholarship assistance to AAPI students who aspire to professional journalism careers.

Voting Eligibility and Process

Each Professional, Gold Professional, Platinum Professional, Lifetime, Retired, and Student member in good standing is entitled to cast one vote. Once ballots are cast, they cannot be changed. Only ballots originating from the principal office, with the sanction of the vice president of communications or the Election Officer, shall be considered bona-fide. Absentee ballots must be received by AAJA at least two weeks prior to the election date. An absentee ballot is considered cast when received by the principal office.

AAJA HQ will distribute information on the voting method. Members will also receive timely communications about election deadlines at the email address associated with their membership. 

***The most common cause for members “not receiving” AAJA emails is that the email address associated with their membership is not current. Members are urged to check their email addresses associated with their AAJA account so that they can receive AAJA communications.*** 

2021 deadlines 

    • Ballots will be sent via email beginning August 6, 2021. Please check your spam or junk mail folders, and ensure that you are using your current email address for your AAJA membership.
    • Members must activate or renew their membership by August 25, 2021, 8 p.m. ET, in order to be eligible to vote in the 2021 elections. Please note that once you renew your membership or join as a member, it may take up to 24 hours for your eligibility to be processed and for you to receive your ballot via email. 
    • Voting will end on August 26, 2021, at 8 p.m. ET. There will be no exceptions.

AAJA National Officers Election Guide

For more information on the elections process, please review our AAJA National Officers Election Guide, which incorporates updated practices and standards governing AAJA’s elections. This guide was approved by non-candidate members of the Board of Directors in July of 2021.

This guide will serve as an addendum to AAJA’s bylaws, which govern AAJA’s elections. Portions of this guide are drawn directly from the bylaws. For matters not addressed in this guide, please consult AAJA’s bylaws. This guide was produced in July 2021, and will be reviewed every year prior to the beginning of AAJA national officer elections. This guide codifies longstanding practices and standards of AAJA elections in order to ensure continuity, fairness, transparency, and a shared understanding of expectations and standards. 

If you have additional questions regarding elections, please contact vpcivicengagement@aaja.org.